Offers & Jobs

What to do 

  1. Call the client 
  2. Log in TagMin 
  3. Respond with queries and status 
  4. If any negotiation, figures or contracts are in the offer, send to iCan. 
  5. Log in Weekly Journal 

How to do 

1. Call the client  

  • Have the original submission open to support this conversation. 
  • Tell them everything you know about the job thus far and gauge their response. 

2. TagMin 

  • Go to the client’s TagMin page by searching their name in the client search bar or finding them on the Client tab. 
  • Find any previous records of this job e.g.,  Self Tapes, Meetings, Pencils. 
  • If it is a straight offer, i.e., one made with now audition or meeting first, scroll down to ‘Offers’ and click the ‘+’ sign and all info manually. 
  • If it has come straight from a submission, scroll down to ‘Offers’ and click the ‘+’ sign and search for the name of the project by typing it into the Bookings search bar. 
  • If you are converting a Submission, Self Tape, Meeting or Pencil to an offer, click on the relevant booking, scroll down to ‘Offers’ and press the ‘+’ sign. 
    • Click Pending if you cannot contact the client or they need time to think. 
    • Click Refused if they are turning the job down. 
  • If they are accepting, click Accecpted. 
  • Set Offer Date to the date the offer was received 
  • Click the red ‘Transfer Offer Into a Job’ button. 
  • Scroll up to ‘Agency Comments’ and log how you received the offer, who it came from and any responses or conversations you have had regarding it. 

3. Were there any contracts or is there a negotiation? 

  • If there were contracts attached or fees quoted at this stage, follow our what to do with a contract guide. 
  • If there are dates being discussed that seem different to the original plan and that might affect the fee, this is a good time to forward this on to the contracts and negotiations team for them to help formulate the best response. 

4 . Weekly Journal  

  • Record incoming information (phone call or email from casting director/production company) in relevant section of WJ, starting with date of contact, your initials, the client initials, who the contact is and what it’s about.  
  • Record any outgoing conversation with the contact (phone call or email from casting director/production company) in relevant section of WJ, starting with date of contact, your initials, the client initials, who the contact is and what it’s about. 
  • If the offer has not been accepted, please write it under the ‘Offers’ Heading, with the date of the engagement first, followed by the client initials and the name of the job. 
  • If the offer has been accepted, please put it under the ‘Work’ heading with the date of the engagement first, followed by the client initials and the name of the job.