How to use Invoice On or After

Table of contents

Introduction

The ‘Invoice on or after’ field is a very useful prompt, as it alerts AODs to when an invoice needs raising. 

The Invoice on or after field can be completed at point of a Commercial Recall or within the Job booking, once an offer has been accepted. 

What to do

At the point of Recall OR when a job is accepted:

  • Add known dates to the Invoice On or After field
  • Create a Tagmin Task to follow up for Usage

How to do it

Click to expand the relevant instructions below

When adding a Commercial Recall:

  1. On Tagmin, find the client
  2. Add the recall to the original meeting
  3. Navigate to the Invoice On or After and press the ‘+’ button
  4. Add a date set to the last day of the shoot

When adding to a Job booking:

  1. On Tagmin, find the client
  2. Open up the job record
  3. Navigate to the Invoice On or After and press the ‘+’ button
  4. Depending on the type of job do the following:
    • For Theatre: Add date of the end of the first full week of work 
    • All recorded work:  Add date the day after the last shoot day

NB: If a Commercial in which our Client is likely to be Featured, we will need to raise a Usage invoice at a later date for the Buyout:

  1. Put a comment in the Agency Comments field to say you’ve set a task for Usage 
  2. Set a follow up task to chase the production company if we haven’t had payment or heard from them in 1 month.